Executive Assistant at Monteux School & Music Festival

Job Posting: Executive Assistant (Remote, 10-Month Position)

Monteux School and Music Festival

Location: Remote Duration: September 2025 - May 2026

Compensation: hourly - $20 per hour for up to $5,000

About Us

Founded in 1943 by the legendary conductor Pierre Monteux, the Monteux School and Music Festival is a premier summer training program for aspiring symphony conductors and orchestra musicians. Located in Hancock, Maine, our six-week program is rooted in Monteux's philosophy that conductors should learn by playing in the orchestra, fostering a deep understanding of music from both sides of the podium. We present a rich array of symphonic, chamber, and children's concerts, and are committed to cultivating an inclusive, supportive musical community. Learn more at https://www.monteuxmusic.org/

Position Overview

We are seeking an experienced Executive Assistant with a strong background in arts administration to support our Executive Director during the academic year. This fully remote, part-time position is ideal for an arts administrator seeking to complement other professional activities in the field. There is an opportunity for the right candidate to extend the position to a 12-month role, including two months on-site in Hancock, Maine during the summer season, with additional compensation.

Key Responsibilities

Social Media & Marketing

• Collaborate with the Executive Director to develop a strategic vision for our social media presence.

• Assist in planning and executing seasonal marketing campaigns across platforms.

• Create and schedule engaging content to promote concerts, events, and fundraising initiatives.

Communications & Outreach

• Draft and distribute newsletters in Fall and Spring.

• Respond to student inquiries and coordinate offer letters for the 2026 season.

• Assist maintaining consistent communication with stakeholders, alumni, and donors.

Administrative Support

• Manage the Executive Director's calendar and coordinate meetings.

• Prepare agendas and follow up on action items.

• Assist with CRM migration in collaboration with the Office Manager.

• Upload concert details and promotional materials into our ticketing platform and website.

Development & Fundraising

• Support grant writing efforts in collaboration with the Executive Director.

• Research funding opportunities using our grant database and maintain grant tracking documentation.

• Assist with donor communications and stewardship activities.

Program Coordination

• Help organize virtual planning sessions and board meetings.

• Maintain digital archives and organize program materials.

• Support recruitment efforts by coordinating outreach to conservatories and universities.

Qualifications

• Bachelor's degree or higher in Music, Arts Administration, Arts Management, or a related field.

• Minimum of 3 years of professional experience in arts administration or nonprofit management.

• Exceptional written and verbal communication skills.

• Proficiency with social media platforms and digital marketing tools.

• Experience with CRM systems and ticketing platforms is preferred.

• Demonstrated success in grant writing and fundraising initiatives is highly desirable.

• Strong organizational skills with the ability to manage multiple projects independently.

• A genuine passion for classical music, arts education, and community engagement.

To Apply Email your cover letter and resume to Executive Director, Stan Renard, at [email protected] Applications will be reviewed on a rolling basis until the position is filled.