Qualifications Management for fleets: Help avoid costly fines and reduce legal risk

Managing worker and vehicle qualifications is a crucial part of fleet operations. Drivers need up-to-date commercial licenses and specific endorsements, like those for hauling hazardous materials, tanks, and passengers. Certain specialized roles, such as school bus drivers, require additional checks for criminal history and physical fitness. Fleets also must ensure asset qualifications are up-to-date, including vehicle registration, permits, and more.

When these qualifications aren't accurate or current, fleets face significant risks, including thousands of dollars in fines, increased risk of litigation in the event of an accident, and negatively impacted CSA scores. Given the high rate of driver turnover, which can reach up to 90%, manually managing these documents is a complex and time-consuming task for administrators.

Fleets can overcome these challenges with Samsara's Qualifications Management, a new automated, AI-powered solution to help you easily manage worker and asset qualifications. Available today, you can use Qualifications Management to significantly reduce your team's administrative burden and mitigate compliance risks, all while reducing costs.

"Samsara Qualifications make compliance and documentation much easier for us. Instead of managing paper records for things like VIK tests, vehicle registrations, or preventative maintenance, we now upload everything directly into Samsara. All our key compliance documents are digital and easily accessible on a tablet, so our team spends less time on paperwork. "

-Brian Bagin, Supply Chain Manager, Brenntag North America

AI-powered tools to help manage qualifications in minutes, not days

Samsara Qualifications Management saves time and takes the burden of manual tracking off of your administrative teams with a range of features. You can use Qualifications Management to:

• Bulk upload hundreds of driver qualifications quickly with AI: Save significant manager time by scanning hundreds of documents with AI upload workflows that automatically create driver records, capture qualification information, and note expiration dates.

• Empower drivers to easily upload and manage their own qualifications: Drivers can view and submit files directly within the Samsara Driver App for efficient upload and renewal.

• Centralized qualifications tracking and management: Easily maintain records and keep track of qualifications in the same system of record as your other driver data, like HOS, Safety Scores, Training, and more.

Automatic alerts reduce unqualified driving and unauthorized assignments

Without accurate data or enough notice before qualifications expire, drivers may inadvertently operate vehicles for which they are not qualified, or vehicles may be on the road with out-of-date permits, insurance, or registrations. In addition to hefty fines, unqualified drivers and vehicles can put your fleet at greater risk for litigation in the event of an accident, even if one of your drivers was not at fault.

Moreover, expired qualifications can lower your CSA scores, a key metric that indicates your commitment to safe, compliant operations. Without strong CSA scores, you may have difficulty hiring and retaining drivers, as well as securing customers who often review CSA scores when selecting vendors.

To help prevent issues like these, Qualifications Management provides:

• Real-time alerts for unauthorized assignments: Get an immediate notification if a driver starts operating a vehicle they are unqualified for. For example, if a driver does not have the right qualification to operate a hazmat vehicle and that vehicle starts moving, the system will trigger an alert, flagging the assignment and protecting your fleet from risk and costly fines.

• Automatic expiration alerts: Notify administrators and drivers when qualifications are expiring soon so they can be corrected and updated in advance.

"Qualifications Management gives us real-time visibility across our sites, eliminating hours of admin work."

- Brian Bagin, Supply Chain Manager, Brenntag North America

Take control of your qualifications with Samsara

Save time, avoid fines, reduce litigation risk in the event of an accident, and protect your CSA score with the only qualifications solution purpose-built for operations.

To learn more about how Samsara Qualifications Management can benefit your fleet, plus other new features, register for our Fall Quarterly Product webinar.