PHYSICAL INVENTORY CONTROL GUIDANCE DURING CIVILIAN RESPONSIBLE OFFICER SEPARATION FROM EQUIPMENT FOR MORE THAN 60 DAYS

R 302000Z JAN 26
MARADMIN 035/26
MSGID/GENADMIN/CMC L WASHINGTON DC//
SUBJ/PHYSICAL INVENTORY CONTROL GUIDANCE DURING CIVILIAN RESPONSIBLE
OFFICER SEPARATION FROM EQUIPMENT FOR MORE THAN 60 DAYS//
REF/A/REF/A/DOC/MCO 4400.201/DATES VARY BY VOLUME//
NARR/REFERENCE A IS THE MARINE CORPS ORDER FOR MANAGEMENT OF
PROPERTY IN POSSESSION OF THE MARINE CORPS.//
POC/GLOVER, A./LTCOL/HQMC I&L LPS-S/TEL: 571-256-7112/
EMAIL: [email protected]//
POC/KANTNER, P./MAJ/HQMC I&L LPS-S/TEL: 571-256-7111/
EMAIL: [email protected]//
GENTEXT/REMARKS/1. PURPOSE. To provide guidance to the Marine Corps
Total Force on maintaining accountability of equipment sub-custodied
to a civilian Responsible Officer (RO) when there are interruptions
in government service (i.e., government shutdown).
2. BACKGROUND. A civilian RO may be subjected to unplanned
separation from equipment listed on their property sub-custody
accounts due to interruptions in government service, such as a
government shutdown. Ref a requires quarterly or semi-annual (if
approved in writing by the Commanding Officer/Accountable Officer
(CO/AO)) physical inventories of sub-custody accounts to be
conducted by an appointed RO, and for a new RO to be appointed in
writing by the CO/AO when a RO is separated from their assets for
more than 60 calendar days. Ref A also states that the CO/AO can
waive the requirement to appoint a new RO if the property is in the
possession of an appointed Responsible Individual (RI).
3. GUIDANCE. Commanding Officers shall ensure all civilian
Responsible Officers appoint a uniformed RI to their property
sub-custody accounts.
3.a. For Commanding Officers that have appointed a civilian RO and
the RO is not available to conduct a required physical inventory due
to interruption in government service, one of the following options
will be taken:
3.a.1. Appoint a new RO to conduct the inventory.
3.a.2. If a RO has delegated their custodial responsibility for all
the property on their sub-custody account to a RI prior to a
government shutdown, the RI may conduct the physical inventory in
the absence of the RO.
3.a.3. If, in extenuating circumstances, a RO has not appointed a
uniformed RI prior to a government shutdown, the CO/AO may appoint a
uniformed RI to that property sub-custody account. The RI
appointment letter will reference this MARADMIN and shall be
terminated upon return of the civilian RO.
4. APPLICABILITY. This guidance applies to all Commanding Officers/
Accountable Officers that have appointed a civilian RO to a property
sub-custody account.
5. This MARADMIN will remain in effect until canceled.
6. Release authorized by MajGen A. M. Niebel, Assistant Deputy
Commandant, for Installations and Logistics (LP).//