Special Assistant, Office of the President

Position: Special Assistant, Office of the President
Organization: United States Council for International Business
Reports to: President and Chief Executive Officer
Office: Washington DC

THE OPPORTUNITY - About USCIB

The United States Council for International Business (USCIB) powers the success of US business across the globe. Our members include US-based companies and professional services firms from every sector of the economy, with operations in every region of the world. As the US affiliate of leading international business organizations including Business at OECD (BIAC), The International Chamber of Commerce (ICC), The International Labour Organisation (ILO), and The International Organization of Employers (IOE), USCIB advances the business perspective to policymakers and regulatory authorities worldwide and works to facilitate commerce, support sustainable development, and build trust in multilateral systems. USCIB is also the national guaranteeing and issuing association for ATA Carnets, a unified international customs documents that allows for the temporary importation of various types of goods into a foreign country without paying duties or taxes. Learn more at www.uscib.org

POSITION SUMMARY

Reporting directly to the President and CEO (CEO) in the USCIB Washington, DC, office, the Special Assistant provides executive and staff support in a one-on-one working relationship. The Special Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO. The Special Assistant ensures logistical and substantive preparation for the CEO's travel is complete and correct. The Special Assistant also serves as a liaison to the Board of Directors, Trustees, and senior management team; organizes and manages board meetings and communications in conjunction with the VP for Membership; and manages special projects at the direction of the CEO. Provides all required administrative and staff assistance for the CEO. This position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

PRIMARY RESPONSIBILITIES

• Complete a variety of administrative tasks for the CEO including managing an active calendar of appointments; drafting and preparing correspondence.
• Arrange travel plans, itineraries, and agendas; work closely with policy staff to ensure briefing books are tasked, complete, and updated as needed for travel-related meetings.
• Ensure staff are informed of major events on CEO's calendar; organize and coordinate with appropriate staff to prepare CEO for speaking engagements, member meetings and special events.
• Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO's style and organization policy.
• Provide a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Senior Staff.
• Build relationships crucial to the success of the organization and manage a variety of special projects for the CEO, some of which may have organizational impact.
• Assist in coordinating the agenda of senior staff team meetings, board meetings, all-staff meetings, and offsites.
• Serve as recording secretary for all Board of Directors and Finance & Oversight Committee meetings.
• Act as travel arranger for CEO (as needed); prepare and submit timely expense reports for self and for the CEO.
• In conjunction with VP for Membership, manage Trustee and Director lists for mailings, meetings, and elections, including website updates.
• Cultivate relations with Trustee and Board member offices to help ensure general knowledge of USCIB activities and facilitate communications from the Office of the CEO.
• Provide event management support as requested.
• Domestic or international travel as requested in support of CEO's travel.
• Provide hospitality to all guests and help create a welcoming environment.
• Answer the CEO's main phone line when needed and respond to inquiries.
• Other projects/duties as assigned for the overall benefit of the organization.

QUALIFICATIONS/EXPERIENCE

• Minimum of five years of progressively responsible administrative or executive support experience, preferably supporting a CEO or other senior executive. Experience with nonprofit boards, membership organizations, government, or business associations is highly preferred.
• Staff support experience, including tasking and proofing briefing papers, and assembling briefing books.
• Excellent interpersonal and oral/written communication skills.
• Highly organized and attention to detail. Must be able to prioritize, maintain confidentiality, and exhibit discretion in handling sensitive issues.
• High degree of professionalism in dealing with diverse groups of people, including Board members, members, senior executives, staff, and international organizations.
• Proficient in Microsoft Office (Outlook, Word, Excel, Power Point, Teams, OneNote, Co-Pilot), and Adobe Acrobat.
• Bachelor's degree preferred.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Excellent judgment is essential.

SALARY AND BENEFITS

The anticipated salary range for this position is $85,000 - $110,000, commensurate with qualifications, experience, and skills. In addition to base salary, employees may be eligible for a discretionary annual bonus based on individual and organizational performance.

USCIB offers a competitive benefits package that includes medical, dental, and vision insurance; a 401(k) retirement savings plan with employer matching contributions; generous paid time off; and the opportunity to participate in pre-tax transportation and flexible spending account programs.

USCIB currently operates Monday and Friday work from home and Tuesday through Thursday in the office. The Special Assistant should be available for office work on Monday and Friday as requested.

Apply Now

The position is open immediately. Candidates should e-mail a cover letter and resume by December 4, 2026. Applicants must be legally authorized to work in the United States. USCIB is unable to provide employment visa sponsorship for this position.

Note: Only shortlisted candidates will be contacted. Thank you for your understanding.