Governance Agenda (November 12th Policy Committee Meeting Agenda)

SHIN-NY POLICY COMMITTEE MEETING

November 12, 2025

2:00 pm-3:00 pm AGENDA

2:00-2:05 pm Welcome and October Meeting Summary Notes Approval David Cohen, Chair

Meeting Objectives

• Review and Discuss SHIN-NY Policy Reform Proposals
• Provide Input on 2026 SHIN-NY Policy Agenda Areas of Focus

2:05-2:10 pm Federal Update Kory Mertz, Consultant

2:10-2:15 pm Update from The Department Anne Schettine/Deirdre Depew

2:15-2:25 pm SCP Update Alison/Kaylee/Alex Fitz

2:25-3:00 pm Working Session David/Manatt/Cindy

1. SHIN-NY Uniform Statewide Form of Consent Proposed Modifications

   1. Language Adjustments
   2. Format: Versions 1 and 2

2. Section 1.3.1: Level 1 Uses. Clarification on key elements to be included on the uniform form of consent to ensure more accurate patient matching.

3. 2026 SHIN-NY Policy Agenda Key Areas of Focus: Open Discussion

4. Thank You! Your commitment to the work of the SHIN-NY Policy Committee over the past three years has contributed greatly to advancing policies that continue to ensure the privacy and security of patient information while facilitating a more flexible approach to enable efficiencies in an ever-changing HIE landscape. Well done Dr. Brown; Dr. Raju; and Louann Villani.

Closing Comments and Next Meeting: February 2026 Kickoff Meeting: DATE/TIME TBD

Meeting Materials

1. November 2025 Meeting Agenda
2. October 2025 SHIN-NY Policy Committee Meeting Summary Notes for Approval
3. SHIN-NY Policy Background Papers
4. • Proposed Language Modifications on Uniform Statewide Form of Consent Chart
   • Uniform Statewide Form of Consent SAMPLES: Version 1 and Version 2
   • Proposed Policy Language Clarification for Section 1.3.1: Level 1 Uses