Southeast Missouri State University

05/09/2025 | Press release | Distributed by Public on 05/09/2025 23:44

FY25 Year-End Deadlines

Below is a calendar of year-end deadlines for FY25 which applies to all University accounts. Please review and distribute this information to the appropriate personnel in your department. If you have questions, please contact the appropriate department listed below. Grant accounts are subject to the deadlines below, regardless of the grant end date. Year-end audit requirements mandate the University report all activity, including grants, on a June 30 basis.

A table listing the fiscal year end deadlines.
Deadlines
May 16 FY25 cutoff date to place a furniture purchase request with Facilities Management
May 30 FY25 cutoff date to place a Special Order with Southeast Bookstore
June 2 FY25 supply orders due in Central Receiving
June 6 FY25 REU Purchase Requisitions for items on contract and items not requiring formal bidding (<$100,000.01) due in Purchasing, including all grants
June 13 Inventory requests will be emailed from Accounting Services directly to affected departments
June 20 FY25 Purchase Requisitions for payment enclosed orders must be entered, all on-line approvals completed, and all backup documentation received in Purchasing
June 25 All Foundation donations received directly from donors by departments or campus units should be delivered in person to the University Foundation office and should be accompanied by a completed Gift Processing Deposit Form. Any donations received after June 25, 2025, should be delivered to the Foundation office the day received. Donations received after July 3, 2025, will be entered as FY26 donations.
June 27 Labor redistributions up to BW12 and MN105 due to Accounting Services
June 30 (noon) Deposits due to Cashiers office / Cashier Transmittal Form
July 2 Accounting Services sends labor redistributions to Bonnie in HR for BW12 & MN105
July 7 Labor redistributions for BW13, MN106, and SM6 due to Accounting Services
July 7 Invoices and Chrome River Reports with transactions charged to any grant indexes must be submitted to the Grant Accountant for approval for goods and services received prior to June 30, 2025
July 9 New non-monetary agreements due to Accounting Services. These are agreements that trade tickets, sponsorship, services, etc., in exchange for consideration other than cash.
July 9

New contracts due to accounting services:

  • Rental, lease, income generating, etc.
  • Subscription-based IT arrangements
July 9 Inventory reports as of June 30, 2025, due per email request sent on June 13
July 10 Foundation transfers are due to Foundation Office (MS7300 or foundation@semo.edu) for all business prior to July 1, 2025
July 10 All Chrome River reports must be submitted and approved for expenses made prior to July 1, 2025
July 11

Camps/Conferences completed by June 30, 2025, must have all information submitted to Accounting Services via Interdepartmental Expense Transfer Workflow
To access the Interdepartmental Expense Transfer Workflow form:

  • Search for "Workflows" on the portal
  • Select the Workflows tool
  • Click Login at top of page
  • Hover over Controller's Office tab
  • Select Interdepartmental Transfer from the drop-down list
July 11 Accounting Services sends labor redistributions to Bonnie in HR for BW13, MN106 & SM6
July 11 Last day to enter Internal Charges for FY25
July 11

Forms to close or cancel FY25 Purchase Orders are due in Accounts Payable.

To access the PO Close/Cancel Request Workflow form:

  • Search for "Workflows" on the portal
  • Select the Workflows tool
  • Click Login at top of page
  • Hover over Purchasing/Accounts Payable tab
  • Select PO Close/Cancel Request.
July 11 Invoices due in Accounts Payable for goods or services received prior to July 1, 2025
July 11

Interdepartmental Transfers due to Accounting Services/Controller's Office, for all business prior to July 1, 2025, including grants.

To access the Interdepartmental Expense Transfer Workflow form:

  • Search for "Workflows" on the portal
  • Select the Workflows tool
  • Click Login at top of page
  • Hover over Controller's Office tab
  • Select Interdepartmental Transfer from the drop-down list
July 11

Foundation billing due for expenses to date for the following programs:

  • Athletics
  • KRCU
July 15

All additional payment information for regular faculty and staff and all temporary and student worker payments due to HR for work performed between 4/1/25 and 6/30/25. Additional Payment Request Form with Instructions

July 16 Labor redistributions for BW14 due to Accounting Services
July 22 Accounting Services sends labor redistributions to Bonnie in HR for BW14
July 28 Labor redistributions for BW15 due to Accounting Services
July 30 Accounting Services sends labor redistributions to Bonnie in HR for BW15
Aug 1 Grant Time & Effort Reports certified by PIs and returned to Grant Accountant

FY26 PURCHASE ORDERS: Every attempt will be made to process FY26 Purchase Orders as quickly as possible when budgets become available. However, FY25 Purchase Orders will take precedence prior to July 1, 2025.

Please refer to the Fiscal Year End page on the portal for additional information on deadlines related to year-end.

Thank you for your attention to this schedule. We appreciate your cooperation, which greatly contributes to a smooth year-end closing.

Southeast Missouri State University published this content on May 09, 2025, and is solely responsible for the information contained herein. Distributed via Public Technologies (PUBT), unedited and unaltered, on May 10, 2025 at 05:44 UTC. If you believe the information included in the content is inaccurate or outdated and requires editing or removal, please contact us at support@pubt.io