March 17, 2026 Regular Board Meeting

Call to Order - Chairman Marett called the meeting to order at 5:32 p.m. Board members present
were Eddie Roberts, Curtis Taylor, Eddie Ford, Bill Jones and Jimmy White. Staff member present
was Alyssa Lackey, general manager and Amber Eason, clerk to the board.
Approval of Minutes from February 17th Meeting- Mr. Roberts made a motion to dispense
with the reading of, and to adopt the minutes from the February 17, 2026 meeting, with any
necessary corrections being made. This was seconded by Mr. Taylor and approved unanimously.
Project Engineer Employment Opportunity- Mr. Marett reported that he met with a
potential candidate for hire, who is interested in becoming a Project Engineer for the Authority.
Ms. Lackey presented a copy of the resume for Board review. Mr. Marett stated this is a full time,
in-house position. The duties and responsibilities are:
· Ensuring that specifications and standards are in compliance and with GA EPD guidelines.
Duties include periodically reviewing and updating BCWSA standards and specifications.
· Responsible for reviewing and approving plans. Duties include verification that designs,
plats, estimates, specifications, and calculations meet BCWSA, GA EPD, and general
engineering standards.
· Duties may include performing periodic inspections of development projects or Capital
Improvement Projects (CIP).
· Responsible for gathering and providing essential information necessary for various system
audits. Duties include meeting with various staff members to obtain information such as
standard operating procedures, capacity certification processes, source water protection
ordinances, interconnection reliability, inspection processes, water/sewer standards, Non-
Revenue Water ranges, etc.
· Responsible for assisting with the acquisition of any necessary easements or permits, such
as GDOT, railroad, EPD, and/or U.S. Army Corps of Engineering permits. Duties include
compiling and reviewing all necessary calculations and documents required for permitting.
· Responsible for tracking, assisting, and coordinating the progress, design, and construction
of all (local and state) water/sewer line relocation projects. Duties include periodically
attending and coordinating with GDOT.
· Required to attend various meetings with the public, developers, and/or other regulatory
agencies, as required.
· Responsible for performing other related duties or special projects as assigned.
Ms. Lackey reported that the Authority expenses for engineering services is approximately
$300,000. The unencumbered balance in the current FY2026 budget is $193,000.00 for
administration wages. Mr. Marett stated that salary has not been determined as of yet. Mr. Jones
recommended Ms. Lackey to extend the courtesy of asking our current consultant, Tim Imgram
with Ingram and Associates, if he would be interested in the Project Engineer position. No action
was taken.
Operations Statistics - Ms. Lackey went over the water production, water loss and customer
statistics for February. The average daily finished water pumped to the Authority, Jackson, and
Jenkinsburg from Burford and Stewart plant was 2.61 million gallons per day, with a maximum of
3.30 million gallons per day. The rolling twelve-month average loss of 5% with the current monthly
average at -13%. The total amount of finished water pumped in February by each plant was:
Burford 55 million gallons and Stewart 18 million gallons.
Water billing for February was $338,693 down 12% from the previous month, down 3% over a
rolling 12-month total, and up 5% the same month for the previous year. Sewer billing for February
was $53,515 down 24% from the previous month, down 12% over a rolling 12-month total, and
down 28% from the previous year.
Minutes of Butts County, et al. Water & Sewer Authority
March 17, 2026
Page 2
Total water accounts numbered 6,892 at the end of February with 5,773 of those being active
customers. There were 6 new connections sold. There were 263 total sewer accounts at the end of
February, with 212 of them being active customers.
Financial Report - Ms. Lackey reviewed the financial summary for Water & Sewer Operations and
Capital Recovery Fees for December 2025 and Special Purpose Local Option Sales Tax (SPLOST)
through February 28, 2026.
Water Operations income for February was $418,583 with expenses of $327,723. Water capital
recovery fee revenue for Fiscal Year 2026 thus far was $101,430 with $73,870 in expenses.
Sewer Operations income for February was $67,193 with expenses of $43,821. Sewer Capital
Recovery Fee revenue for Fiscal Year 2026 thus far was $92,120 with $0 in expenses.
For the 2019-25 SPLOST, $4,686,778 has been collected. Overages in the 2019-24 SPLOST are
being covered by temporary transfers from the Water Operations fund.
For the 2025-30 SPLOST, $687,496 has been collected. A SPLOST payment of $63,762 was
received on March 5, 2026.
Total cash on hand at the end of February was $17,251,115. Copies of the February 2026 financial
summaries, the consolidated fund balance sheet and the consolidated fund income statement are
attached and made a part of these minutes.
Adjourn - A motion was made by Mr. Roberts to adjourn the meeting at 6:44p.m. This was
seconded by Mr. Taylor and approved unanimously.