School Nutrition
School and Community Nutrition ProgramsUse of the State Emergency Notification System - Sign Up by May 29
Article: 2025-18-241
Audience: School Food Authorities and Community Sponsors
Contact: Crystal Crutchfield, School and Community Nutrition Programs Operations Coordinator, Crystal.Crutchfield@doe.virginia.gov
The VDOE, Office of School and Community Nutrition Programs, is using the State Emergency Notification System (SENS) as a new way of providing up-to-date communication and guidance to SFAs and community sponsors during a disaster.
SENS is a free service provided by USDA through the Send Word Now emergency notification platform. This text-based feature will only be used in extreme emergencies when schools and sites may be closed for emergencies, such as a tornado, snowstorm, hurricane, or natural disaster.
Action Requiredfor SFAs and Community Sponsors
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SNP director and community sponsor points-of-contact must sign up to receive Send Word Now texts by May 29, 2025.
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Each SFA and community sponsor may sign up two emergency contacts to receive Send Word Now texts; however, the director must be one of the contacts.
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Recipients of Send Word Now must enter a number that can receive texts, for example, a cell phone number.
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Recipients should expect a test Send Word Now text shortly after the sign-up period ends.
School Year 2025-2026 CEP Application - Due June 30
Article: 2025-18-238
Audience: Superintendents, Directors of School Nutrition Programs, SNP Central Office Staff
Contact: Lynne A. Fellin, Technical Advisor to the State Director, Lynne.Fellin@doe.virginia.gov
Community Eligibility Provision (CEP) is a non-pricing meal claiming option that allows schools, groups of schools, or the entire school division to serve breakfast and lunch at no cost to all enrolled students without collecting household meal applications. Schools that are eligible and apply for CEP receive meal reimbursement based on a calculated identified student percentage, which uses the enrollment and the number of identified students determined by the LEA through one of the following methods:
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Directly certified free eligible by participation in the
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Supplemental Nutrition Assistance Program,
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Temporary Assistance for Needy Families, or
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Medicaid income data and household size.
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Categorically free eligible because of their status as homeless, runaway, migrant, or foster care placement, or enrollment in certain eligible Head Start programs.
Schools participating in CEP have been shown to increase meal participation, eliminate student meal debt, remove hunger as a distraction, and foster good will with students and families.
LEAs must submit a complete CEP application packet, if required, to the Virginia Department of Education, Office of School and Community Nutrition Programs, no later than June 30, 2025, to participate in CEP for school year 2025-2026.
School Year 2025-2026 School Nutrition Programs Application and Information - Due July 1
Article: 2025-18-236
Audience: Superintendents, School Food Authorities, RCCIs, Private Schools
Contact: Andrea Nannery, SNP Coordinator, Andrea.Nannery@doe.virginia.gov
The school year 2025-2026 school nutrition programs (NSLP, SBP, Special Milk Program, Afterschool Snack Program) application opens in SNPWeb on May 12, 2025, and is due by July 1, 2025, at 5 p.m.
The VDOE-SCNP encourages school nutrition directors to attend the optional training webinar on Thursday, May 22, 2025, at 2 p.m.,to assist SFAs, RCCIs, and private schools with completing the SY 2025-26application. Attendees must register in advancefor the webinar. After the training, the webinar recording and slides will be available in the SCNP Training Hub in Virtual Virginia.
School nutrition directors must review SCNP Director's Memo #2024-2025-80for more information on the required components of the application packet, required addendums to the permanent agreement, and guidance on adult meal prices.
Please note that SY 2025-26 claims for reimbursement cannot be paid until the application is approved by VDOE-SCNP.
Virginia Ban on Expanded Polystyrene Applies to Schools and Community Sponsors - Effective Date July 1
Article: 2025-18-235
Audience: Superintendents, Directors, School Principals, Child Care Center Operators, School Food Authorities and/or community sponsors
Contact: Crystal Crutchfield, Office of Schooland Community Nutrition Programs Operations Coordinator, Crystal.Crutchfield@doe.virginia.gov
In 2021, the Virginia General Assembly passed HB1902,which bans the use of Expanded Polystyrene (EPS) by food vendors (Code of Virginia§ 10.1-1424.3). The Office of School and Community Nutrition Programs has received confirmation from the Office of the Attorney General that the banappliesto school divisions and community sponsors operating the National School Lunch Program, School Breakfast Program, Fresh Fruit and Vegetable Program, Seamless Summer Option, Summer Food Service Program, and At-Risk Child and Adult Care Food Program. The ban has an effective implementation date of July 1, 2025.
The "Virginia Styrofoam Ban" applies to food vendors that provide food for public consumption on or off its premises. For the purposes of this legislation, NSLP, SBP, FFVP, SSO, CACFP, and SFSP operators meet the definition of a food vendor. Beginning July 1, 2025, no food vendor shall dispense prepared food to a customer in an EPS food service container.
An EPS food service container is a rigid single-use container made primarily of EPS and used in the food service industry for serving or transporting prepared, ready-to-consume food or beverages. EPS food service containers include plates, cups, bowls, trays, and hinged containers.
SFA and community sponsors may request an exemption through their locality if they can demonstrate that compliance would impose undue economic hardship. If approved, exemptions are valid for one year. Any person who violates the new regulation shall be assessed a penalty of $50 each day. Please review SCNP Director's Memo 2024-2025-83for more information.
School and Community Nutrition Programs Claims Processing During the End of the State Fiscal Year 2025
Article: 2025-18-225
Audience: SFAs, RCCIs, Private Schools,and Community Sponsors
Contact: Crystal Crutchfield, SCNP Operations Coordinator, Crystal.Crutchfield@doe.virginia.gov
The 2025 state fiscal year ends on June 30, 2025. The VDOE, Office of School and Community Nutrition Programs must follow the Virginia Department of Accounts' deadlines as they must fulfill federal reporting requirements. This means the last day SFAs and community sponsors can submit NSLP, SBP, CACFP, SFSP, SSO, and FFVP claims for reimbursement is May 27, 2025, at 1 p.m.
SFAs and community sponsors are encouraged to continue to submit claims past May 27; however, the claims will not be processed until the 2026 state fiscal year begins on July 1, 2025.
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