November 18, 2025 Regular Board Meeting

Call to Order - Chairman Marett called the meeting to order at 5:30 p.m. Board members present were Eddie Roberts, Eddie Ford, Rick Jeffares, Curtis Taylor and Bill Jones. Also present were Carlos Talbott representing Reve Solutions, Brad McConnell and Sheldon Shelton representing American Tank Maintenance, Amber Eason, clerk to the Board, and staff member Alyssa Lackey, general manager.

Approval of Minutes from October 21st Meeting- Mr. Roberts made a motion to dispense with the reading of, and to adopt the minutes from the October 21, 2025, meeting, with any necessary corrections being made. This was seconded by Mr. Ford and approved unanimously.

Reve Solutions Composting MOU- Mr. Talbot presented a Composting Memoranda of Understanding (MOU) for a vessel pilot program. Mr. Talbot stated that at the end of the pilot, he would present earnings to the board for review. Ms. Lackey requested the Georgia Department of Environmental Protection Division (GA EPD) monthly reports be sent to her via email and Mr. Talbot agreed. Mr Jones stated that before the pilot can begin, the MOU needed to be placed in the form of a contract. Mr. Jones offered to draft and prepare the contract at no cost. Mr. Jeffares made a motion for the Chairman to sign the contract once it has been prepared and reviewed. This was seconded by Mr. Jones and approved unanimously. Mr. Talbot exited the meeting at 5:45 pm.

Brad McConnell and Sheldon Shelton- American Tank Maintenance- Mr. McConnell discussed our current 10 year elevated water tank maintenance contract verses their full-service program. Mr. McConnell reported that the remaining 5 contractual years averages out to $117,904 per year. The full-service program is a 10-year contract at $131,413 per year. Which includes 6 additional paint jobs and an all-inclusive contract. The full-service program is subject to renewal at the end of the 10-year contract, with the cap of a 4% increase. The contract can be cancelled at any time. Mr. Jones suggested that American Tank Maintenance draft a new contract for the full-service program. Once completed the board will review and prepare to vote at our next scheduled board meeting. Brad and Sheldon exited the meeting at 6:11 pm.

Project Lighthouse Water Service Agreement- Ms. Lackey presented the final revised copy of the water service agreement for Project Lighthouse. After much review and revisions, adjustments were made to include a termination clause, the warranty, minimum monthly payments, and cost for maintenance even when water is not being used. The contract allows for adjustments to be made as long as open lines of communication remain active on all parties involved. Mr. Jeffares made a motion to sign the water service agreement. This was seconded by Mr. Roberts and approved unanimously.

Operations Statistics - Ms. Lackey went over the water production, water loss and customer statistics for October. The average daily finished water pumped to the Authority, Jackson, and Jenkinsburg from Burford and Stewart plant was 2.82 million gallons per day, with a maximum of 3.35 million gallons per day. The rolling twelve-month average loss of 15% with the current monthly average at 6%. The total amount of finished water pumped in October by each plant was: Burford 73 million gallons and Stewart 15 million gallons.

Water billing for October was $334,541 down 12% from the previous month, up 4% over a rolling 12-month total, and up 2% the same month for the previous year. Sewer billing for October was $65,506 down 7% from the previous month, down 10% over a rolling 12-month total, and down 3% from the previous year.

Total water accounts numbered 6,892 at the end of October with 5,783 of those being active customers. There were 5 new connections sold. There were 263 total sewer accounts at the end of October, with 212 of them being active customers.

Financial Report - Ms. Lackey reviewed the financial summary for Water & Sewer Operations and Capital Recovery Fees for May 2025 and Special Purpose Local Option Sales Tax (SPLOST) through October 31, 2025.

Water Operations income for October was $429,211 with expenses of $458,410. Water capital recovery fee revenue for Fiscal Year 2025 thus far was $34,713 with $0 in expenses.

Sewer Operations income for October was $86,332 with expenses of $51,212. Sewer Capital Recovery Fee revenue for Fiscal Year 2025 thus far was $6,660 with $0 in expenses.

For the 2019-25 SPLOST, $4,686,672 has been collected. A SPLOST payment of $19,114.96 was received on March 2, 2025. Overages in the 2019-24 SPLOST are being covered by temporary transfers from the Water Operations fund.

Total cash on hand at the end of October was $16,535,351. Copies of the October 2025 financial summaries, the consolidated fund balance sheet and the consolidated fund income statement are attached and made a part of these minutes.

Adjourn - A motion was made by Mr. Roberts to adjourn the meeting at 6:58 p.m. This was
seconded by Mr. Jeffers and approved unanimously.