Master Email Management: How Deltek PIM and Outlook Work Smarter Together

In the fast-paced world of architecture and engineering (A&E), email is the lifeline of project communication. But with inboxes overflowing, managing it all can feel like a full-time job. In fact, the 46^th Annual Deltek Clarity A&E Industry Study shows that 36% of firms identified managing emails as a top challenge, which can slow down productivity, collaboration, and project delivery.

As teams are drowning in project files, Deltek Project Information Management (PIM) cuts through the clutter by consolidating emails, drawings and documents together in one centralized hub. That means:

• Faster access to critical project information
• Better team alignment
• Built-in audit trails to process your business

Let's explore how Deltek PIM Email Management can benefit project teams.

Simplify Email Management

Managing project emails shouldn't feel like a full-time job, but for many A&E firms, it does. Deltek PIM cuts through the noise by simplifying how emails are organized, stored and accessed. With the powerful PIM for Outlook add-in, users can file emails directly into the system without breaking their workflow, ensuring that critical communications never get buried in the inbox.

Email Prompting and Organization

One of the standout features is smart prompting. Deltek PIM nudges users to save new emails and replies (and attachments!) into a centralized location. This keeps everything in one place while ensuring it's searchable and secure. No more chasing down missing emails or wondering who has the latest version.

• Automated Prompts: Users are automatically prompted to save new emails and replies into the PIM system, creating a single location for project-specific communication.
• Attachment Handling: Attachments can be saved separately from the email, making sure all related documents are easy to find and organized.

Keep projects organized with smart prompts that save emails and attachments in one secure place.

Handling Email Replies

Replies and follow-ups are just as easy to manage. Deltek PIM keeps entire email threads intact, so conversations stay connected and context is never lost. Team members can quickly get up to speed, collaborate more effectively and make informed decisions without digging through fragmented inboxes.

• Thread Continuity: Replies are linked to the initial email, preserving the discussion thread and making it easier to track conversations and decisions.
• Enhanced Collaboration: Team members can access the entire email thread within PIM, facilitating better collaboration and communication across project teams.

Better Collaboration

Strong email management doesn't just keep inboxes tidy; it fuels better teamwork. With Deltek PIM, project emails are easy to share, access and track, giving teams a clear line of sight into every conversation. That means faster feedback, fewer miscommunications, and smoother collaboration, especially on complex projects where multiple stakeholders need to stay aligned.

Boost team collaboration by keeping project emails organized, accessible, and trackable.

Compatibility with Outlook Versions

Deltek PIM is designed to support both the classic Microsoft Outlook application and the Outlook for Windows version, ensuring flexibility and adaptability for users regardless of their preferred platform. This compatibility ensures that all A&E professionals can leverage the power of Deltek PIM without needing to switch email applications.

Improved Efficiency and Productivity

Deltek PIM takes the hassle out of email management, giving A&E firms a faster path to productivity. Instead of wasting time digging through inboxes, teams can instantly access the information they need and stay focused on the work that matters. The result? Quicker decisions, smoother workflows, and stronger project outcomes.

• Product Release
• Architecture & Engineering
• Project Information Management