Privacy Act; Systems of Records

Privacy Act of 1974; System of Records

DATES:

You may send written comments on or before November 14, 2026. FCA filed an amended System Report with Congress and the Office of Management and Budget on October 15, 2026. This document will become effective without further publication on November 24, 2026, unless modified by a subsequent notice to incorporate comments received from the public.

SUPPLEMENTARY INFORMATION:

This publication satisfies the requirement of the Privacy Act of 1974 that agencies publish a system of records notice in the Federal Register when there is a revision, change, or addition to the system of records. The substantive changes and modifications to the currently published version of FCA-11-Litigation and Administrative Adjudication Files-FCA include:

1. Revising and clarifying the categories of individuals maintained in the system.

2. Revising and clarifying the record source categories for the system.

3. Revising the Policies and Practices for Storage of Records and the Administrative, Technical, and Physical Safeguards sections to reflect the transition from physical to electronic records and updated cybersecurity guidance and practices.

The amended system of records is: FCA-11-Litigation and Administrative Adjudication Files-FCA. As required by 5 U.S.C. 552a(r) of the Privacy Act, as amended, FCA sent notice of this proposed system of records to the Office of Management and Budget, the Committee on Oversight and Government Reform of the House of Representatives, and the Committee on Homeland Security and Governmental Affairs of the Senate. The notice is published in its entirety below.

SYSTEM NAME AND NUMBER:

FCA-11-Litigation and Administrative Adjudication Files-FCA.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Office of General Counsel, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

SYSTEM MANAGER(S):

General Counsel, Office of General Counsel, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

12 U.S.C. 2243, 2252; 44 U.S.C. 3101.

PURPOSE(S) OF THE SYSTEM:

We use information in this system of records to actively manage and engage in litigation and administrative matters, track litigation and administrative matters, and to draft legal opinions and litigation reports.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Parties involved in litigation or administrative adjudication with FCA or Farm Credit Insurance Corporation (FCSIC) or litigation in which FCA or FCSIC has an interest, including: (a) Administrative proceedings ( e.g., personnel actions, whistleblower cases), (b) Federal or state court cases in which FCA or FCSIC is a party, (c) litigation in which FCA or FCSIC is participating as an amicus curiae, (d) a claim and/or subsequent litigation under the Federal Tort Claims Act, (e)third-party litigation in which FCA or FCSIC is in some way involved, and(f) other cases involving issues of concern to FCA or FCSIC, including those brought by other law enforcement agencies, Federal financial regulatory agencies, and private parties.

CATEGORIES OF RECORDS IN THE SYSTEM:

This system may contain: (1) documents comprising or included in the case record, such as briefs, affidavits, reports of investigation, motions, pleadings, orders, and correspondence; and (2) other documents, memoranda, and correspondence related to the action.

RECORD SOURCE CATEGORIES:

Person to whom the record applies, current and former FCA and FCSIC employees, witnesses, participants, attorneys, others working on behalf of FCA, U.S. Attorneys, U.S. District Courts, parties to the proceedings, or other Federal, State, or local agencies.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND PURPOSES OF SUCH USES:

See the "General Statement of Routine Uses" (64 FR 8175).

Disclosure to consumer reporting agencies:

None.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:

Records electronically in one or more computerized databases.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:

Records are retrieved by name.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:

Records are retained in accordance with retention schedules approved by the National Archives and Records Administration and with the FCA Comprehensive Records Schedule.

ADMINSITRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:

FCA implements multiple layers of security to ensure access to records is limited to those with a need-to-know in support of their official duties. Computerized records are safeguarded through use of user roles, passwords, firewalls, encryption, and other information technology security measures. Only the personnel with a need-to-know in support of their duties have access to the records.

RECORD ACCESS PROCEDURES:

To obtain a record, contact: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as provided in 12 CFR part 603.

CONTESTING RECORD PROCEDURES:

Direct requests for amendments to a record to: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as provided in 12 CFR part 603.

NOTIFICATION PROCEDURES:

Address inquiries about this system of records to: Privacy Act Officer, Farm Credit Administration, McLean, VA 22102-5090.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:

None.

HISTORY:

64 FR 2875, 70 FR 55621, 85 FR 52602.