Zoom Communications Inc.
08/28/2025 | Press release | Archived content
The 7 best video conferencing software in 2025
In 2025, video conferencing software has become more important than ever, transforming the way we communicate, collaborate, and connect. Whether it's facilitating remote or hybrid work, powering virtual events, or enabling real-time international collaboration, reliable video conferencing software is no longer just a convenience - it's a cornerstone of modern business and communication. In fact, as remote and flexible work continues to evolve, businesses increasingly rely on these tools to maintain productivity and meaningful interactions. And when these tools boost efficiency, the result is often improved customer service.
But with so many video conferencing software options available, choosing the right platform can feel overwhelming. Each solution offers unique features tailored to different organizational needs, ranging from simple one-click calls to complex virtual conferencing complete with breakout rooms, whiteboards, and meeting summaries leveraging AI.
In this blog, we'll explore seven of the best video conferencing software solutions of 2025, comparing features, usability, and integration capabilities to help you find the ideal tool for your specific needs.
Explore 7 of the top virtual meeting platforms
|
Best for |
Key features |
Starting price* |
|
|
Zoom Workplace |
AI-first team collaboration |
|
Pro plan: $13.33/user/month |
|
Google Meet |
Google Workspace users |
|
Business Starter: $7/user/month |
|
Microsoft Teams |
Microsoft 365 customers |
|
Essentials: $4/user/month |
|
Cisco Webex |
Real-time translation |
|
Meet: $12/user/month |
|
RingCentral |
RingCentral Phone customers |
|
Video Core: $20/user/month |
|
GoTo Meeting |
Easy-to-use mobile app |
|
Professional: $12/organizer/month |
|
Zoho Meeting |
Cost-effectiveness |
|
Starter: $1/month |
*(billed annually)
*Feature comparisons and pricing based on publicly available information as of July 2025.
1. Zoom Workplace for all-in-one communication and collaboration
Zoom Workplace
Best for
AI-powered team collaboration
G2 rating
Pros
-
Scalable for businesses of all sizes
-
Seamless integrations with productivity tools
-
Excellent video and audio quality
-
Robust feature set
Cons
-
40-minute limit on free plan, some advanced features restricted to higher-tier plans
Key features
-
AI-first transcription, summaries, and insights
-
Breakout rooms
-
Robust calendar integration
-
Advanced security
-
Collaborative whiteboards and docs
-
Real-time co-editing
-
High video quality
-
Surveys and polls
-
Livestream to YouTube, Twitch, and Facebook
-
Third-party app integrations
-
Personalization features
-
File sharing
-
Analytics dashboard and reports
-
Noise suppression and echo cancellation
Starting price
-
Basic: Free
-
Pro plan: $13.33/user/month
-
Business plan: $18.32/user/month
-
Business Plus plan: $22.49/user/month
Zoom continues to be a leader in the video conferencing software space with its robust suite of features tailored to flexible teams, enterprises, and growing businesses. Known for its ease of use and reliable performance, Zoom "just works," making it simple for anyone to start or join meetings.
And with Zoom AI Companion built into the platform,* users benefit from meeting summaries and assistance drafting chats based on context and tone.
Zoom's platform-wide approach goes beyond meetings; it seamlessly integrates chat, email, and more, facilitating comprehensive communication across an organization. When you extend your subscription to include webinars and events, this flexibility makes it a go-to option for everything from quick 1:1 virtual meetingsto large-scale virtual events.
Its breakout room functionality, advanced security features, and real-time team collaboration tools make it especially appealing to enterprises looking for secure, intelligent, and unified communicationsolutions. Diverse industries like healthcare, education, financial services, and government organizations trust Zoom for secure and reliable communication. Call centerscan also leverage Zoom Contact Center in tandem with Zoom Workplace.
2. Google Meet for Google Workspace users
Google Meet
Best for
Google Workspace users
G2 rating
Pros
-
Easy to use
-
Native integration with Google apps
-
Reliable performance
-
No software installation needed
Cons
-
Fewer advanced features compared to competitors
-
Limited customization options
-
Lacks desktop client
-
Basic third-party integrations
-
Limited large meeting support (supports 1,000 participants but only 500 are interactive)
Key features
-
Google Workspace integration
-
Livestream to YouTube
-
Free tier offers a 60-minute limit
Starting price
-
Standard: Free
-
Business Starter: $6/user/month
-
Business Standard: $12/user/month
Google Meet is the go-to choice for organizations already invested in the Google ecosystem. As part of Google Workspace, it integrates with Gmail, Calendar, Docs, and Drive - streamlining the process of scheduling, joining, and managing meetings.
With real-time captions and smart noise cancellation, Google Meet supports streamlined communication and productivity. It's an option for businesses that value simplicity, ease of access, and native integration over more complex conferencing features.
3. Microsoft Teams for Microsoft 365 customers
Microsoft Teams
Best for
Microsoft 365 customers
G2 rating
Pros
-
Seamless integration with Office apps
-
Strong collaboration tools
-
Supports large teams
Cons
-
Can be complex to navigate for new users
-
Heavier system requirements than some alternatives
-
Requires add-on licenses for advanced features
-
Not as flexible for external meetings
-
Enterprise plans can get quite pricey
Key features
-
Office integration
-
Collaborative editing
-
Webinar tools
-
Robust file sharing
Starting price
-
Free plan
-
Essentials: $4/user/month
-
Business Basic: $6/user/month
-
Business Standard: $12.50/user/month
Microsoft Teams is a good fit for businesses already operating within the Microsoft ecosystem. Its tight integration with Word, Excel, PowerPoint, and OneDrive makes it an ideal solution for teams that depend on real-time collaboration and document sharing.
In addition to video meetings, Teams has chat, threaded conversations, shared task lists, and live events (for higher tier plans). These features help teams stay aligned across projects and departments. For businesses prioritizing a unified productivity suite, Microsoft Teams offers an enterprise-ready platform with a suite of collaboration tools.
4. Cisco Webex for real-time translation
Cisco Webex
Best for
Real-time translation
G2 rating
Pros
-
Solid security
-
Multilingual support
-
Scalable for global teams
Cons
-
Less intuitive interface for casual users
-
Lacks native in-meeting collaboration tools
Key features
-
Real-time language translation
-
Advanced security
-
Breakout sessions
-
Meeting highlights
Starting price
-
Basic: Free
-
Starter: $14.50/host/month
-
Business: $26.95/host/month
-
Enterprise: Custom pricing
With real-time translation support for over 100 languages, Cisco Webex makes it easy for multinational teams to communicate without barriers while maintaining a high standard of audio and video quality.
The platform also helps streamline communication and productivity with security and team collaborationtools like AI-powered meeting summaries, interactive whiteboards, and breakout rooms. While the user interface may require some acclimation for newcomers, Webex is a contender for businesses that demand multilingual functionality.
5. RingCentral for RingCentral Phone customers
RingCentral
Best for
RingCentral Phone customers
G2 rating
Pros
-
Excellent noise filtering
-
Strong integrations
Cons
-
Slightly higher starting price
-
Fewer built-in collaboration tools than some competitors
-
Limited AI features
Key features
-
Noise cancellation
-
HD video quality
-
Analytics dashboard
-
Seamless third-party app integration
Starting price
-
Video Pro: Free
-
Video Pro+: $19.99/month
RingCentral approaches video conferencing with a focus on clarity and professionalism. Its AI-powered noise cancellation helps reduce distracting background sounds so they don't interrupt conversations - a plus for remote and flexible teams working from varied environments.
The platform also offers HD video, smart meeting summaries, and integrations with apps like Microsoft 365's Outlook and Slack. While it may not come with the same depth of built-in collaboration tools as platforms like Teams, RingCentral makes up for it with ease of use, crisp audio, and scalable features ideal for distributed teams.
6. GoTo Meeting for an easy-to-use mobile app
GoTo Meeting
Best for
Easy-to-use mobile app
G2 rating
Pros
-
Intuitive mobile interface
-
High-quality audio and video
-
Robust security features
-
24/7 customer support
Cons
-
No free plan
-
Some advanced features require higher-tier subscriptions
Key features
-
Mobile-friendly interface
-
One-click meetings
-
Cloud recording
-
Screen sharing
-
Calendar integration
Starting price
-
Professional: $12/organizer/month
-
Business: $16/organizer/month
GoTo Meeting distinguishes itself with a mobile app designed for professionals on the move. The Commuter Mode feature optimizes audio quality and minimizes data usage, making it ideal for users joining meetings while traveling. The app also supports screen sharing and interactive drawing tools, enhancing collaboration during sessions.
Users appreciate GoTo Meeting's ease of use and reliable performance. While the absence of a free plan may deter some, the platform's comprehensive feature set and dedicated customer support make it a contender for businesses seeking a dependable mobile conferencing solution.
7. Zoho Meeting for cost-effectiveness
Zoho Meeting
Best for
Cost-effectiveness
G2 rating
Pros
-
Affordable pricing
-
Secure sessions
-
Integration with Zoho ecosystem
-
User-friendly interface
Cons
-
Limited recording storage on lower-tier plans
-
Fewer integrations compared to some competitors
Key features
-
Budget-friendly pricing
-
Secure encryption
-
Polls
-
Seamless CRM integration
Starting price
-
Starter: $1/month
-
Meeting Professional: $3/host/month
Zoho Meeting is a cost-effective solution for businesses requiring reliable online meeting and webinarcapabilities without a hefty price tag. Its free plan accommodates up to 100 participants for meetings lasting up to 60 minutes, making it suitable for small teams and startups. Paid plans start as low as $1 per month per host, offering features like cloud recording storage, custom virtual backgrounds, and meeting polls.
Zoho Meeting shines for its ease of use and seamless integration with other Zoho applications, enhancing productivity within the Zoho ecosystem. While the platform offers essential features such as screen sharing and webinar hosting, some users note limitations in recording storage on basic plans and a smaller range of third-party integrations compared to other solutions. Nonetheless, its affordability and robust security measures make Zoho Meeting a compelling choice for budget-conscious organizations.
How to choose the best video conferencing software
With so many capable platforms available, choosing the best video conferencing software depends on your unique needs. Whether you're managing a remote team, hosting webinars, or running client presentations, certain core features can make or break your experience.
Here are some key factors to consider when evaluating video conferencing tools:
- Video and audio quality:Look for platforms that offer HD video resolution, echo reduction, and noise suppression to ensure meetings are clear and professional, even in less-than-ideal environments.
- Scalability and participant limits:Consider how many attendees you'll need to accommodate. Some tools cap meetings at 100 participants, while others scale up to 1,000 or more - ideal for webinars or large events.
- Screen sharing and collaboration tools:Choose a platform that includes real-time collaboration features like digital whiteboards, file sharing, chat, and on-screen annotation to keep meetings interactive and productive.
- Security and encryption: Protect sensitive information with features like end-to-end encryption, waiting rooms, role-based permissions, and meeting locks to control who joins your sessions.
Integration and compatibility:Ensure the platform integrates seamlessly with your existing workflow tools, such as Google Workspace, Microsoft 365, Slack, or your CRM system. Compatibility helps reduce friction and boosts productivity.
Why Zoom stands out in video conferencing
While there are many strong video conferencing platforms available in 2025, Zoom continues to stand out as a top-tier choice for businesses of all sizes. Its exceptional video and audio quality keep meetings running smoothly, even with participants joining from different networks or devices. Whether you're hosting a quick 1:1 check-in or a webinar with hundreds of attendees, Zoom scales seamlessly to meet your needs.
Beyond performance, Zoom is a UCaaSsolution that offers a full suite of collaboration tools - including screen sharing, breakout rooms, whiteboarding, and real-time transcription - that empower teams to connect and work more effectively. Combined with enterprise-grade security and privacy controls, Zoom delivers a powerful and trustworthy platform that also serves as a solution for call center phone systems.
Ready to elevate your virtual meetings? Get started with Zoom today.
FAQ
What is the most popular software for video conferencing?
Zoom is currently one of the most popular and widely used video conferencing platforms. Its ease of use, reliable performance, and extensive feature set have made it a favorite for businesses, educators, and individuals alike. Other top contenders include Microsoft Teams, Google Meet, and Cisco Webex.
Is Zoom a video conferencing software?
Yes, Zoom is a leading video conferencing software designed for virtual meetings, webinars, and collaboration. It offers features like HD video and audio, screen sharing, breakout rooms, real-time transcription, and robust security options to support everything from small team huddles to large-scale events.
How many participants can typically join a video conference?
The number of participants varies by platform and pricing plan. Most video conferencing tools support at least 100 participants on standard plans, while platforms like Zoom and Microsoft Teams can scale to support 500 to 1,000 participants or more.
*AI Companion is included with the paid services in Zoom accounts and may not be available for all regions or industry verticals.
Zoom Communications Inc. published this content on August 28, 2025, and is solely responsible for the information contained herein. Distributed via Public Technologies (PUBT), unedited and unaltered, on September 19, 2025 at 22:19 UTC. If you believe the information included in the content is inaccurate or outdated and requires editing or removal, please contact us at [email protected]